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Herzog companies was founded in 1969 by William E. Herzog as a heavy/highway construction contractor in the Midwest. Herzog now specializes in Railroad Construction, Transit Operation and Maintenance Services, Civil Construction and Railroad Services nationwide. Our team consists of people who are innovators at heart, continuously exploring new ways to improve our products, services, and, ultimately, the industry. By always challenging ourselves - and each other - to push for more, we keep Herzog at the forefront of the rail industry.

 

Herzog Technologies, Inc. is currently seeking an Administrative Assistant for the MRL Positive Train Control (PTC) Project that runs between Sand Point, ID and Billings, MT, with primary offices located in Missoula, MT.

 

Duties and Responsibilities:

*This is a non-exhaustive overview of the job duties for this position.

  • Book flight and hotel reservations
  • Submit/manage employee expenses and invoices to the Corporate office
  • Order and maintain office supplies and breakroom inventory
  • Schedule meetings, conference calls and video meetings
  • Prepare and issue meeting minutes as needed
  • Distribute mail and coordinate outbound shipping as needed
  • Complete forms in accordance with company procedures
  • Maintain scheduling and event calendars
  • Order and coordinate food for meetings and other functions
  • Operate office equipment such as copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Make copies of correspondence and other printed material.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Create sign-in sheets and any other documents necessary for both the office and field operation conference rooms.
  • Assist all departments with administrative tasks including, but not limited to; proofreading and editing documents, filing, data entry, etc.
  • Maintain open lines of communication from Field to the Corporate office
  • Onboarding of Herzog new hires as needed
  • Submit/maintain hours for payroll with the Corporate office
  • Regular and predictable attendance and punctuality are a requirement for this position.
  • All other duties as assigned

 

Qualifications:

  • High School degree or equivalent.
  • Experience in an administrative role is preferred but not required
  • Relevant experience in the light rail industry preferred but not required
  • Must be highly motivated and a self-starter
  • Excellent attention to detail and organization
  • Must have strong interpersonal and communication (verbal/written) skills
  • Must be able to multitask
  • Demonstrated track record of reliability and dependability
  • Must be able to maintain confidential information
  • Demonstrate computer proficiencies with the below: 
  • Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Adobe Acrobat
  • Cloud based storage applications (i.e. Sharepoint, Box, Dropbox)
  • Google Docs, Drive and Calendar
  • Printers, copiers, scanners and fax machines 

 

Pre-Employment Requirements:

  • Subject to pre-employment background check and motor vehicle report review.
  • Subject to pre-employment physical, medical evaluation, and drug screen.
  • Successfully complete and maintain any required safety certification and testing on an annual basis.

 

Physical Requirements:

The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This position will be physically demanding at times. This is a non-exhaustive overview of the physical requirements of this job.

  • Work primarily in an office environment.
  • Frequently sits for extended periods of time.
  • Frequently use a computer keyboard and office related equipment.
  • Requires occasional standing, walking, lifting, stooping or bending.

 

Safety:

  • Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.

 

Benefits:

  • Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.

 

If you are interested in applying for this position click the Apply button below.

 

It is the policy of Herzog Technologies, Inc. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.