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Herzog companies was founded in 1969 by William E. Herzog as a heavy/highway construction contractor in the Midwest. Herzog now specializes in Railroad Construction, Transit Operation and Maintenance Services, Civil Construction and Railroad Services nationwide. Our team consists of people who are innovators at heart, continuously exploring new ways to improve our products, services, and, ultimately, the industry. By always challenging ourselves - and each other - to push for more, we keep Herzog at the forefront of the rail industry.

 

Herzog Transit Services, Inc. is currently looking for a qualified Administrative/Accounting Clerk to provide Front Desk and Administrative Assistance for management in Austin, TX.

 

Duties and Responsibilities:

*This is a non-exhaustive overview of the job duties for this position.

  • General clerical assistance to the Finance department, Human Resources department, and the General Manager.
  • Responsible for reception and telephone duties, including signing for front office packages.
  • Responsible for sorting and distributing mail.
  • Compiles, sorts, and files documents, such as invoices, checks, substantiating business transactions.
  • Audits invoices against purchase orders, research discrepancies.
  • Prepares vouchers, invoices, checks, reports, and other records, and reviews for accuracy.
  • Maintains accounts payable files and other files.
  • Processes and monitors accounts payable to ensure that payments are timely.
  • Reconciles report discrepancies and problems.
  • Codes data for input to accounting processing system according to company procedures.
  • Reviews, balances, and interprets computer reports, and makes corrections.
  • Research and solve payment discrepancies.
  • Provide administrative support for the General Manager and Manager of Finance and Administration to include telephone coverage, copier projects, mail handling, supplies control and necessary communications internally and externally.
  • Business errands using company vehicle.
  • Perform special projects as assigned by General Manager and Manager, Finance and Administration.
  • Regular and predictable attendance and punctuality are a requirement for this position.
  • Perform all duties in conformance to appropriate safety and security standards.
  • The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  • The essential duties and responsibilities contained herein describe the scope of this position but should is not an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

 

Qualifications:

  • A High School Diploma or GED required.
  • Business school, Associate‚Äôs degree or equivalent is a plus.
  • 2-3 years of related experience.
  • Ability to work well in a team environment.
  • Ability to work with a diverse group of people
  • Must be proficient in MS word, Excel, and the Internet.
  • Operate 10-key calculator by touch.
  • Accurate data entry.
  • Favorable driving record.
  • Excellent verbal and written communication skills required.
  • Follows policies and procedures; completes administrative tasks correctly and on time; uses time efficiently; maintains confidentiality; identifies and solves problems in a timely manner.
  • A professional appearance and telephone manner is essential.
  • Must have good command of the English language, oral and written.
  • Ability to interface well with all departments of the company in a highly professional manner, while maintaining the highest level of confidentiality.
  • Excellent organizational skills.
  • Good time management skills.
  • Excellent attention to detail.
  • Interfaces daily with all levels and departments of the company.
  • Interfaces daily with the public, suppliers, contractors, and client.

 

Pre-Employment Requirements:

  • Subject to pre-employment background check and motor vehicle report review.
  • Subject to pre-employment physical, medical evaluation, and drug screen due to the safety sensitive nature of this position
  • Successfully complete and maintain any required safety certification and testing on an annual basis

 

Physical Requirements:

The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This position will be physically demanding at times. This is a non-exhaustive overview of the physical requirements of this job.

  • Work primarily in an office environment.
  • Frequently sits for extended periods of time.
  • Frequently use a computer keyboard and office related equipment.
  • Requires occasional standing, walking, lifting, stooping or bending.

 

Safety:

  • Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.

 

Benefits:

  • Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.

 

If you are interested in applying for this position click the Apply button below.

 

It is the policy of Herzog Transit Services, Inc. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.